How to Get an Apostille in Texas
For those looking to use important documents abroad, an Apostille from Texas can help ensure your documents are officially recognized in other countries. Texas provides Apostille services to certify documents issued in the state, making them legally valid for international use. In this guide, we’ll cover what the Apostille process in Texas entails, when you need an Apostille, and how to apply for one.
What Is an Apostille?
An Apostille is an official certification verifying the authenticity of a document for use in other countries. Established under the Hague Apostille Convention of 1961, this certification is recognized by over 100 member countries, making it easier for people to use their documents internationally. In Texas, the Secretary of State’s office issues Apostilles for documents that were created or notarized in the state.
When Do You Need an Apostille in Texas?
An Apostille is necessary in situations where you need to present Texas-issued documents to foreign authorities, including:
Marriage abroad: Marriage authorities in other countries may ask for a Texas birth certificate or proof of single status with an Apostille.
Education: Schools or employers in other countries may require your Texas diploma, transcripts, or certificates with an Apostille.
Business: For international business transactions, corporate documents such as a Certificate of Formation may need to be Apostilled.
Legal matters: If you’re involved in a foreign court case or legal process, documents like a Texas power of attorney may require an Apostille.
How to Get an Apostille in Texas
Follow these steps to obtain an Apostille for your Texas documents:
Determine the Document Type
Texas issues Apostilles for various types of documents, including birth and death certificates, marriage licenses, educational records, and notarized documents.
If your document is an official state record (like a birth certificate), you’ll need a certified copy issued by the Texas Department of State Health Services or local county clerk’s office.
Prepare Your Document
Ensure that your document is in the correct form. Some documents need notarization before they can be Apostilled. For example, affidavits or powers of attorney require notarization from a Texas Notary Public.
Certified copies from a county or state office do not need additional notarization.
Submit Your Document to the Texas Secretary of State
Mail or bring your documents in person to the Texas Secretary of State’s office in Austin. You’ll need to complete a Request for Official Certificate or Apostille form, which includes details about the document and the destination country.
Fees: The Texas Secretary of State charges $15 per document for regular processing and $10 per document for public school records.
Processing Time and Options
Processing typically takes several business days. If you are mailing your request, factor in additional time for delivery. Expedited service is not available for Texas Apostilles, so plan accordingly if you have a tight deadline.
Receive Your Apostilled Document
Once completed, your document will be returned to you with an Apostille certificate attached. This certification verifies the authenticity of the original document and is now ready for international use.
Important Tips for Texas Apostille Services
Use Certified Copies: For official records, always use certified copies from a recognized state or county office.
Double-Check Requirements: Ensure that the country where you’re using the document accepts Apostilles. If it does not, you may need embassy or consulate legalization instead.
Consider a Professional Service: If you have a tight schedule or need multiple documents certified, Apostille services like Scribble Seal can assist with the process, handling submission and retrieval for you.
Frequently Asked Questions About Texas Apostilles
Can I get an Apostille for federal documents in Texas? No, only state-issued documents can be Apostilled by the Texas Secretary of State. For federal documents, like FBI background checks, you’ll need an Apostille from the U.S. Department of State.
What if my document isn’t in English? Texas does not require an English translation for Apostille services. However, the receiving country may require a translation, so it’s best to check their specific requirements.
Can I submit documents online for an Apostille in Texas? No, Texas currently requires Apostille requests to be submitted by mail or in person at the Secretary of State’s office.
Final Thoughts
Obtaining an Apostille in Texas can be essential for using your documents internationally. By following the correct steps and ensuring you have the right form of each document, you can streamline the process and avoid unnecessary delays. If you’re short on time, a professional Apostille service like Scribble Seal can assist with the paperwork and help expedite the process.
With the right preparation, obtaining an Apostille for your Texas documents is straightforward and ensures that your important papers are ready for official use worldwide.
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